MilAIR Quality Requirements

The following pages are included as part of all VISUAL developed Purchase Orders and explain the quality requirements/flow downs applicable to items ordered under the Purchase Order of which this form is a part, to ensure that such items are of the required quality and reliability. This document contains the ÔÇ£General RequirementsÔÇØ for product assurances that are applicable unless expressly excluded in the Purchase Order.

MQR 001 General Requirements

  1. Unless otherwise specified in the Purchase Order, the following general requirements apply to all Purchase Orders.
  2. Non-conforming Material
    The Supplier does not have MRB (Material Review Board) authority to disposition non-conforming parts/material on built-to-print jobs other than to ÔÇ£Return To Vendor (RTV)ÔÇØ, or ÔÇ£ScrapÔÇØ to blueprint requirements. A request to ÔÇ£RepairÔÇØ, ÔÇ£ReworkÔÇØ, or ÔÇ£Use-As-Is (UAI)ÔÇØ must be presented to the MilAIR Quality Department for approval before action is taken.
  3. Unauthorized Repairs
    Without MilAIRÔÇÖs documented approval, the Supplier may not repair by welding, brazing, soldering or adhesives, any damaged or non-conforming parts found due to faulty fabrication.
  4. Changes in Approved Processes, Materials, or Procedures
    Supplier shall not change any process, material, or procedure without prior MilAIR approval if such process, material, or procedure was originally approved by MilAIR. Any changes must be approved by MilAIR, in writing, prior to the change incorporation. A revised purchase order, or drawing /specification revision may constitute change authorization.
  5. Re-submittals
    Articles rejected by MilAIR and subsequently re-submitted to MilAIR shall be clearly and properly identified as re-submitted articles. The Suppliers shipping document shall contain as a minimum, a statement that articles are either replacement or reworked articles and shall also make reference to MilAIRÔÇÖs ÔÇ£Quality Deficiency NoticeÔÇØ (QDN) number.
  6. Submittal of Production Parts
    When the Purchase Order requires MilAIRÔÇÖs acceptance of a ÔÇ£First ArticleÔÇØ, the Supplier shall not submit parts from a production run for MilAIR inspection prior to MilAIRÔÇÖs acceptance of said first article.
  7. Notification of Facility Changes
    The Supplier shall not relocate any production, manufacturing and/or processing facilities during performance of the Purchase Order, without promptly notifying and affording MilAIR the opportunity to examine said facilities for compliance with Product Assurance Requirements, including any necessary approvals.
  8. Responsibility for Conformance
    Neither surveillance, inspection, and/or tests made by MilAIR or itÔÇÖs representatives at either the SupplierÔÇÖs or MilAIRÔÇÖs facility, nor the Suppliers compliance with all applicable Product Assurance Requirements shall relieve the Supplier of the responsibility to furnish articles which confirm to the requirements of the Purchase Order.
  9. Documentation
    MilAIR may refuse to accept items delivered under the Purchase Order if the Supplier fails to submit the Certification of Conformance (C of C), documentation, test data, or reports specified in the Purchase Order. Furthermore, no invoice shall be approved for payment without Certification of Conformance, documentation, test data, or reports specified in the Purchase Order. The Supplier shall include all certification, documentation, test data and reports when parts are submitted to MilAIR. Supplier shall retain all related quality records for a minimum of five years, unless a longer retention period is specified on the Purchase Order or Drawing. Supplier will ensure sub-tier suppliers record retention period meets all the above requirements.
  10. Certificate of Compliance Audit
    Certifications furnished under the terms of the Purchase Order shall be supported by inspection, test records, and data, etc., and are subject to audit by MilAIR.
  11. Lot Sampling
    MilAIR reserves the right to sample IAW ANSI/ASQ Z1.4 or equivalent sampling plan for the acceptance or rejection of articles or parts from the supplier.
  12. Corrective Action Requests
    When a quality problem exists, MilAIR may request corrective action from the Supplier. Corrective action requests response time is indicated in total days to reply and should include the following information: Analysis of the root cause of the problem, action taken to correct the root cause, and action taken to prevent any reoccurrence of the root cause.
  13. Access to Facilities
    The Supplier must identify, without disclosing proprietary information, the intended use in performance of the Purchase Order of an item, material, component or process with respect to which access by MilAIR for the purpose of quality assurance by inspection, test, or process surveillance is proposed to be restricted. Said identification shall be made in writing to MilAIR along with SupplierÔÇÖs quotation or offer to MilAIR prior to the award of the Purchase Order. The written identification shall state generally the basis for said proposed restricted access, (example would be proprietary information), and shall include a proposed method of quality/inspection by MilAIR which the Supplier considers acceptable. The absence of such written identification is a representation by the Supplier that all items; materials, components, and processes are subject to inspection, test, surveillance at all places and at reasonable times prior to acceptance. If said written notification is given, the Supplier agrees to negotiate promptly and in good faith with MilAIR for agreement arrangement for such inspection, test, and surveillance.
  14. Calibration Requirements
    The Supplier shall maintain a calibration system to assure that all inspection, measuring, and test equipment used to determine compliance with drawings and specifications are calibrated to standards traceable to national or industry accepted standards.
  15. Waivers
    Any supplier that feels that a MQR may not be applicable can submit a request for waiver. The waiver must include the MQR code the waiver is for, the MilAIR purchase order number, and a clear indication of the need for the waiver. Each part affected by the quality code must be listed individually on the waiver including part number, description, and quantity. Only one waiver per requested MQR Code may be submitted. This waiver must be submitted to the MilAIR Director of Quality for approval. An approved waiver must be in force before parts can be shipped to or accepted by MilAIR.

Special Requirements

(Application must be indicated on the purchase order)


MQR 002 Suppliers Quality Control System
The Supplier shall maintain a quality system that complies with the requirements of the Purchase Order and is capable of assuring conformance to documentation, inspection, tests, and /or reports specified in the Purchase Order. Supplier will be certified to an accepted and recognized quality standard (example: ISO 9001/2008, AS9100) by an outside third party, listed on MilAIR customers approved supplier list in good standing, or listed on MilAIRÔÇÖs approved supplier list in good standing.

MQR 003 Certificates or Compliance/Conformance
A certificate of compliance/conformance is required to provide objective quality evidence of specific characteristics of the material supplied as indicated on the drawing, specification, or purchase order (e.g. test results, heat treatment, surface finish, material, standard specification) Valid certifications shall clearly identify the manufacturer or supplier of the certified characteristic, shall contain enough information to identity the C of C with the item or material supplied, shall reference the purchase order number, model number, or MilAIR job number, and be signed by a supplier quality assurance representative and/or company executive identified by specific titles.

MQR 004 Raw Materials, Certificates of Analysis
A. Suppliers of raw material directly to MilAIR shall provide a Certificate of Analysis to the Material Specification and heat/lot number traceable to the shipment. Trace-ability to the material certification shall be demonstrated on the raw material by the following manner:

a. When possible all material shall have the original mill stamp referencing the certificate of analysis.

b. If the raw material shipment is separated so that each material requiring a unique certificate is bundled or palletized together there shall be a unique number on the bundle or pallet that is referenced on the shipper and Certificate of Analysis. This number may be:

1. The heat or lot number assigned by the material manufacturer.
2. A unique inventory or tracking number assigned by the supplier.

c. If the raw material shipment is not separated so that each material requiring a unique certificate is bundled or palletized together there shall be a unique number on each piece of material is referenced on the shipper and the Certificate of Analysis. This number may be:

1. The heat or lot number assigned by the material manufacturer.
2. A unique inventory or tracking number assigned by the supplier.

B. Suppliers who fabricate parts made from raw materials not provided by MilAIR shall provide a Certificate of Analysis indicating conformance to the material specification and the part number(s) for which the materials were utilized for each shipment.

MQR 005 First Piece Inspection
The Supplier shall provide a detailed inspection report(s) containing a record of the actual readings on 100% of all characteristics and notes on the drawing(s), along with the individually tagged and identified first piece.

MQR 006 First Article Inspection
On the first initial production and the first article produced, subsequent to design change incorporation, the Supplier shall perform and document a comprehensive inspection of that article to assure articleÔÇÖs conformance with all drawing and specification requirements. This requires readings on 100% of all characteristics and notes on the drawing. A new first article inspection shall be required if:

MQR 007 In-process Source Inspection
Inspection by a MilAIR Quality Representative is required at the SupplierÔÇÖs facility prior to special processing such as plating, passivation, painting, etc. The Supplier shall notify MilAIR Quality at (513) 576-0123 to arrange for a mutually agreed time and date. The Supplier shall provide the latest revision to the Purchase Order, amendments, blueprints, applicable inspection records and documentation, and any inspection equipment needed for the MilAIR Quality Representative to perform any dimensional inspections.

MQR 008 Final Acceptance Source Inspection
Final acceptance by a MilAIR Quality Representative is required at the SupplierÔÇÖs facility prior to the shipment of any product to MilAIR. The Supplier shall notify MilAIR Quality at (513) 576-0123 to arrange for a mutually agreed date and time. The Supplier shall provide the latest revision of the Purchase Order, amendments, blueprints, applicable inspection records and documentation, and any inspection equipment needed for the MilAIR Quality Representative to perform any dimensional inspections.

MQR 009 Special Process Supplier Approvals
The Supplier shall notify MilAIR Quality if any special sub-tier processors are utilized. Notification shall include the name, phone number, and the location of the processor. Special Processes are considered to be, but not limited to welding, soldering, plating, painting, etc. Supplier will assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers. The Suppliers sub-tier suppliers are responsible to comply with the same specifications and requirements specified on the Purchase Order. Supplier shall only use special process suppliers approved by MilAIR.


MQR 010 Welding Requirements
Welding procedures, welders, and weld inspectors shall be qualified in accordance with the welding code referenced in the drawing or specification. The use of welding use of any welding codes or specification not referenced by the applicable drawings must be approved by MilAIR prior to production. The Supplier shall be prepared to show, by records, that successful welds can be made for the material type, joint types, material thickness, and welding positions required while using the SupplierÔÇÖs facility, equipment, and personnel. MilAIR will expect to have access to or copies of all the following documentation:

Minimum qualifications and visual inspections are as follows:


MQR 011 Visual Welding Inspection
Supplier must have (on staff or under subcontract) a competent person to provide all visual welding inspection (including fit-up, in-process, and final fabrication/erection inspections) required for this work. Supplier must submit the credentials of this competent person showing qualification (to AWS QCI Standard for AWS Certification of Welding Inspectors or equivalent) along with a report of visual weld inspections conducted and the results thereof.

Specifically:

It is NOT sufficient to appoint a Contractors inspector meeting only the minimum AWS Code standards for qualification (by asserting a Contractor-accepted combination of education, training, and experience).

MQR 012 Domestic Sources Only
In order to provide complete trace-ability, the parts supplied on this purchase order shall be procured only form domestic sources located in the United States of America. The vendor may supply parts made in his factories located in North American Free Trade Association (NAFTA) nations, as long as complete, traceable product data is established, maintained, and accurate for certification of all materials and processes.


MQR 013 Sole Source Required for OEM
The part numbers for items supplied on this purchase order contain identifying information for a particular Original Equipment Manufacturer (OEM). Suppliers may obtain the parts from any authorized distributor of that OEM, but no substitutions of source are allowed. Identical part numbers are necessary, but are not sufficient evidence to prove the OEM source.

MQR 014 Irradiating (Chromate Conversion Coating) Requirements
MilAIR considers chromate conversion to be a ÔÇ£special processÔÇØ that requires the use of approved suppliers. Confirm you are an approved supplier before beginning or accepting any purchase order with this requirement. MilAIR approved supplier is satisfied by one of the following:

This information can be found at the corresponding companyÔÇÖs or organizations website.

Please contact the MilAIR Quality Department for clarification or questions.
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